MAIN JOB PURPOSE:To manage all aspects of the merchandise procurement function within the store for store...
JOB INDEX - 6 months ago - Job Mail
Store Buyer
MAIN JOB PURPOSE:
To manage all aspects of the merchandise
procurement function within the store for store
operations.
Stock Management & Buying Controls:
- Ensure that the store(s) have a full range of appropriate products to suit the needs of the consumer both retail and wholesale;
- Ensure that the store is well merchandised and according to rate of sale and that top 250 lines are in stock at all times & ticketed;
- Ensure Stock Card System & Supplier Cycle Sheets are well maintained and used with all Suppliers and all products. (Direct and UMS Suppliers);
- Stock purchases or placing of order to be in-line with ROS (Rate of Sale);
- Develop an efficient accurate system for monitoring all open purchase orders;
- Ensure all products have a P.I. label and at least one (1) Shelf Talker on every module;
- Ensure promotions are correctly merchandised and pricing in place, with correct P.I. label and all Promotional Products have a Shelf Talker;
- Ends planners (Visible in GM’s Office) in accordance with Supplier activity, income collected and generically positioned;
- Top 20 suppliers’ performance & review meetings - to be scheduled monthly and forward planning to be completed in terms of activities/ promotion/ Ad hoc income and Cycle deals on products for the purpose of marketing the products on leaflet;
- Selling and income on ends to be negotiated, claims signed and income recorded on Income Statement- End Income recorded as other income;
- Purchases buying Ratio’s to be in line with Sales- Stockholding not to exceed 4.5 weeks;
- Management of stock returns and damages, make sure reps check returns before the conclusion of the purchase order;
- To manage supplier claims i.e. gondola ends, advertising, price claims
- Daily floor walks with the floor manager/Operational Team / Floor
- Supervisor and make sure previous day floor walks points have been completed such as cleanliness, pricing, displays, condoler displays, POS material;
- Responsible for achieving maximum sales to debtors;
- Submit lines timeously before promotion date;
- Give the correct nett costs on items by making sure rebates are correct and updated at all times;
- Signing-off all purchase orders and receipts on a daily basis;
- Ensuring Store stock levels maintained in-line with minimum stock levels and above in line with sales forecasts to ensure that stock depletion does not occur;
- To ensure best sales deals with Sales Representatives of Suppliers are negotiated;
- All returns to be monitored closely e.g. Expired stock, swell allowances and returns to suppliers for overstocks and damages
- Scheduling of meetings with sales representatives on regular basis to maintain relations with suppliers and achieve maximum return on rebates and transactions with suppliers;
- Top 200 lines CSH (Consolidated Store Holdings) Report to be completed weekly in order to track Costs, Selling, SOH and average Rate of Sale by product.
Marketing:
- Build supplier relationship through interaction and dealings.
- Identifying of lines for promotions & price setting in accordance with market pricing;
- Promotions to be loaded on the system before the promotion starts;
- Grow market share through interaction with customers, community suppliers and trading partners;
- Look at the area demographics and LSM groups that you do direct marketing too. (Know your customers.);
- Arranging of supplier activities on weekends e.g. Wet Demos.
Daily Budgeting, Sales, Reports, and Targets:
- Ensure that daily sales budget is monitored very closely and achieved;
- Daily floor walks and Actioning- set targets daily, weekly and monthly.
- Follow up daily and increase store standards;
- Monitor customer buying- buying card customers & customers “open to buy’s” in terms of available credit facilities
- Ensure that all staff understands what is expected from them;
- Lead by example and Motivate staff daily;
- Comply with current basic conditions of employment;
- Practice goal setting in every area of the business and review monthly;
- Ensure compliance to all HR policies and procedures;
- Train staff adequately in every area of the business;
- Measure Productivity: Review staff structure monthly and monitor sales by staff member.
- Ensure accuracy of rebate & other income on monthly income statement;
- Ensure all payments are signed off by the appropriate personnel before making any payment. - Within “Limits of Authority”;
- GP\'s must be checked the same day as the GRV
- All purchase orders to be signed by the supplier representatives
- Ensuring that the Expenditure under your control is within the required expenditure as budgeted and or amended from time to time.
Systems and Procedures:
- Comply with all systems and procedures;
- Monitor all sales below cost daily. Action accordingly;
- Daily Sales report to be checked and signed off with supporting documentation for day-end;
- Discount reports to be checked daily to check for any un-authorised transactions.;
- All Refunds and Overrings to be checked and signed off with day-end reports
Stock Takes:
- Required to be involved in stock taking by ensuring the following activities are actioned: Stock count reviews, Managing teams and administration activities of the stock count with uploading results onto the system.
- Perform stock take preparations; that stock takes are done in accordance with agreed CPA and Budgeted Cost;
- Perform accurate stock take;
- Variance reports to be scrutinized and actioned accordingly.
Additional Activities over an above normal Buyers Role:
- Managing of Trading and Banner Growth Development;
- Participating and Managing of the Store Merchandising program at the store inline with the Store General Manager.
General Additional Requirements in fulfilling the above-mentioned position:
Management Control and additional
responsibilities:
- That the fulfillment of this role may require you to perform duties beyond the scope of this role defined in the above KPA’s;
- That you may be required to perform additional adhoc duties, which are inline with the business operation and required to ensure that these are in the interest of the Company;
- That you may be required to fulfill a position of relieving of a role for a period of time that may require of you to be additional to the nature of your current role.
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