MAIN JOB PURPOSE:To manage all aspects of the merchandise procurement function within the store for store...

JOB INDEX - 6 months ago - Job Mail

6 months ago

Store Buyer

MAIN JOB PURPOSE:

To manage all aspects of the merchandise 

procurement function within the store for store 

operations.

Stock Management & Buying Controls:

  • Ensure that the store(s) have a full range of appropriate products to suit the needs of the consumer both retail and wholesale;
  • Ensure that the store is well merchandised and according to rate of sale and that top 250 lines are in stock at all times & ticketed; 
  • Ensure Stock Card System & Supplier Cycle Sheets are well maintained and used with all Suppliers and all products. (Direct and UMS Suppliers);
  • Stock purchases or placing of order to be in-line with ROS (Rate of Sale);
  • Develop an efficient accurate system for monitoring all open purchase orders;
  • Ensure all products have a P.I. label and at least one (1) Shelf Talker on every module; 
  • Ensure promotions are correctly merchandised and pricing in place, with correct P.I. label and all Promotional Products have a Shelf Talker;
  • Ends planners (Visible in GM’s Office) in accordance with Supplier activity, income collected and generically positioned;
  • Top 20 suppliers’ performance & review meetings - to be scheduled monthly and forward planning to be completed in terms of activities/ promotion/ Ad hoc income and Cycle deals on products for the purpose of marketing the products on leaflet;
  • Selling and income on ends to be negotiated, claims signed and income recorded on Income Statement- End Income recorded as other income;
  • Purchases buying Ratio’s to be in line with Sales- Stockholding not to exceed 4.5 weeks;
  • Management of stock returns and damages, make sure reps check returns before the conclusion of the purchase order;
  • To manage supplier claims i.e. gondola ends, advertising, price claims
  • Daily floor walks with the floor manager/Operational Team / Floor
  • Supervisor and make sure previous day floor walks points have been completed such as cleanliness, pricing, displays, condoler displays, POS material;
  • Responsible for achieving maximum sales to debtors;
  • Submit lines timeously before promotion date;
  • Give the correct nett costs on items by making sure rebates are correct and updated at all times;
  • Signing-off all purchase orders and receipts on a daily basis;
  • Ensuring Store stock levels maintained in-line with minimum stock levels and above in line with sales forecasts to ensure that stock depletion does not occur;
  • To ensure best sales deals with Sales Representatives of Suppliers are negotiated;
  • All returns to be monitored closely e.g. Expired stock, swell allowances and returns to suppliers for overstocks and damages
  • Scheduling of meetings with sales representatives on regular basis to maintain relations with suppliers and achieve maximum return on rebates and transactions with suppliers;
  • Top 200 lines CSH (Consolidated Store Holdings) Report to be completed weekly in order to track Costs, Selling, SOH and average Rate of Sale by product.

Marketing:

  • Build supplier relationship through interaction and dealings. 
  • Identifying of lines for promotions & price setting in accordance with market pricing; 
  • Promotions to be loaded on the system before the promotion starts;
  • Grow market share through interaction with customers, community suppliers and trading partners; 
  • Look at the area demographics and LSM groups that you do direct marketing too. (Know your customers.); 
  • Arranging of supplier activities on weekends e.g. Wet Demos.

Daily Budgeting, Sales, Reports, and Targets:

  • Ensure that daily sales budget is monitored very closely and achieved;
  • Daily floor walks and Actioning- set targets daily, weekly and monthly. 
  • Follow up daily and increase store standards; 
  • Monitor customer buying- buying card customers & customers “open to buy’s” in terms of available credit facilities
People Management:

  • Ensure that all staff understands what is expected from them;
  • Lead by example and Motivate staff daily;
  • Comply with current basic conditions of employment;
  • Practice goal setting in every area of the business and review monthly;
  • Ensure compliance to all HR policies and procedures; 
  • Train staff adequately in every area of the business;
  • Measure Productivity: Review staff structure monthly and monitor sales by staff member.
Finance Control:

  • Ensure accuracy of rebate & other income on monthly income statement; 
  • Ensure all payments are signed off by the appropriate personnel before making any payment. - Within “Limits of Authority”; 
  • GP\'s must be checked the same day as the GRV
  • All purchase orders to be signed by the supplier representatives
  • Ensuring that the Expenditure under your control is within the required expenditure as budgeted and or amended from time to time.

Systems and Procedures:

  • Comply with all systems and procedures; 
  • Monitor all sales below cost daily. Action accordingly; 
  • Daily Sales report to be checked and signed off with supporting documentation for day-end; 
  • Discount reports to be checked daily to check for any un-authorised transactions.;
  • All Refunds and Overrings to be checked and signed off with day-end reports

Stock Takes:

  • Required to be involved in stock taking by ensuring the following activities are actioned: Stock count reviews, Managing teams and administration activities of the stock count with uploading results onto the system. 
  • Perform stock take preparations; that stock takes are done in accordance with agreed CPA and Budgeted Cost;
  • Perform accurate stock take;
  • Variance reports to be scrutinized and actioned accordingly.

Additional Activities over an above normal Buyers Role:

  • Managing of Trading and Banner Growth Development;
  • Participating and Managing of the Store Merchandising program at the store inline with the Store General Manager.

General Additional Requirements in fulfilling the above-mentioned position:

Management Control and additional 

responsibilities:

  • That the fulfillment of this role may require you to perform duties beyond the scope of this role defined in the above KPA’s;
  • That you may be required to perform additional adhoc duties, which are inline with the business operation and required to ensure that these are in the interest of the Company;
  • That you may be required to fulfill a position of relieving of a role for a period of time that may require of you to be additional to the nature of your current role.