SENIOR PAYROLL ADMINISTRATOR – Role looking after a group of stores and ensuring that the Payroll Admini...
JOB INDEX - 6 months ago - Job Mail
Senior Payroll Administrator
SENIOR PAYROLL ADMINISTRATOR – Role looking after a group of stores and ensuring that the Payroll Administration and Processing on a monthly basis is accurate and processed, in terms of the payroll deadlines.
Key Responsibilities:
Strategy: Understand the importance of revenue, productivity, chargeability and the employees pay and ensuring accuracy in processing of the payrolls with the HR Administrators and Financial Managers Support.
Operations:
- Supervise and execute routine administrative activities (Monthly) associated with accurate data and payroll capturing, workflows, leave management, benefit administration, and other payroll-related processes. ·
- Ensure that all controls are in place to process payroll, third-party, and associated payments effectively. ·
- Ensure conformity with all applicable laws and regulations, including minimum rates (SD9), taxation, and benefit administration.
- Provide a Monthly and yearly calendar of payroll processing and cut-off dates ·
- Process monthly payrolls for the stores for all levels and types of placements.
- Ensure that all employees are paid appropriately in accordance with their contract type and payment.
- Compute hours worked and payable based on the payroll input for the hourly employees that collected on a monthly basis, including overtime, terminations, and severance packages.
- Process all changes to payroll, such as transfers, promotions, salary raises, bonus payments, terminations, garnishee orders, overtime, commissions, and incentives payable.
- Completion, verification, and processing of payroll checklist supporting documents, based on the monthly planners.
- Prepare monthly payment schedules and payment requests.
- Ensure that all payments are completed precisely and on schedule.
- Monthly reconciliation of all payroll accounts, all variance reports checked for completion on a monthly basis.
- Provide and process monthly payroll reports, cheque requisitions, journals, and reconciliations, as well as Skill development levies, UIF, and PAYE returns and payments.
- Ensure that all payroll records are filed and easily accessible to authorized personnel.
- Track and report on employee contract-related matters, such as contract expiration dates, retirement dates, excessive sick leave use, annual leave balances, loan repayments, work permits, length of service.
- Maintain effective payroll governance and ensure that all essential procedures are in place and followed.
- Ensure the correctness of data captured and conduct data integrity checks as per specified timescales to ensure that all relevant and required fields are populated.
- Ensure the payroll and related systems are optimized.
- Examine payroll reports before distributing them to stakeholders.
- Process Annual and Bi-Annual SARS reporting and produce IRP5s.
- Completion and submission of EMP201
- Perform month-end reporting duties mandated by the Finance and Human Resources Departments.
- Prepare all needed and ad hoc reports, including but not limited to leave reports, Quarterly Employment Statistics, SARS filings, Employment Equity, and other regulatory requirements.
- Ensure registration with relevant authorities are completed for onboarding employees at stores.
- When requested, provide the HR and Recruitment departments with sample payslips.
- Provide papers required for Department of Labour visits as needed.
- Identify errors, report them, and raise concerns with the relevant manager, ensuring that the necessary remedial action is taken or that the situation is escalated as needed.
- Maintain records, files, organograms, appointments, termination and compensation schedules, as well as all administration pertaining to appointments, terminations, employment contracts, transfers, and promotions.
- Prepare all UIF paperwork in support of terminations, maternity leave, and disability claims, etc.
- Prepare all documents and paperwork required for audits. · Resolve and reply in a timely manner to queries from stores through the HR administrators on employee inquiries and requests for information on payroll, assessment to system, benefits, leaves, SARS, and associated policies.
- Provide new employees with the necessary training on the payroll system and Employee Self Service (Portal), including benefits, payslips.
- Provide information and timely responses to employee inquiries on payroll, SARS, and pertinent policies.
- Communicate with service providers on any system or benefit-related complaints or questions.
- Assist Store HR Administrators and ensure that standards are reached through coaching, on-the-job training, and direction.
- Liaise with tax authorities and other their offices on technical issues.
- Use specific software programs and maintain databases as required. (Psiber payroll system experience will be advantageous).
- Develop technical knowledge through reading and attendance at appropriate (internal and external) training courses, seminars.
- Ensure Bankfiles are loading on banking system, following the internal protocols Team-based responsibilities (with the support from the Group Payroll Manager)
- Set up and maintain computerized payroll databases
- Inputting information into the payroll system.
- Review, test and reconcile the work and data received from clients/ third parties.
- Assist with statutory fillings and reporting, including EMP201 and EMP501.
- Support the Tax Officer with ad hoc SARS requests.
- Assist senior team members and finance team with recovery of debt.
- Perform any other reasonable assignment requested by management.
- Personal utilization of 90% - whereby 90% of hours are aligned to client work and service delivery. Implementations:
- Assist with Data Evaluation · Assist with Verifying YTD Input
- Complete Variance in all phrases of Implementation
- Liaise with the Implementation Specialist on outstanding KYC matter
- Assist with Linking of MOC to employees
- Advise the Implementation Specialist of possible tax discrepancies
- Update Blueprints where necessary changes are made. · Facilitate Calendar and Change form creation
Requirements:
- Minimum of 5 - 10 years experience on payroll systems related to either Psiber or Sage HR Premier system.
- Excellent Excel Skills is required i.e. Pivot Tables, Formulas
- The person must have a suitable marketing qualification and or degree applicable.
- Must have a Matric.
- Must have reliable transport and will be compensated accordingly in view of a package of travel and car allowance on a monthly basis.
- Must be ambitious, have creative ideas for the various ventures and must have an enthusiastic approach (“Go getter”) to achieve the objectives.
- Will suit a person with a kind natured approach. A person who is willing to get involved at the Store level with support on payroll related matters and explaining to the HRA’s on processing of payroll for accuracy.
- Interpersonal Skills and Experience Required, within a fast paced operation like an FMCG retail business. · Experience leading and coordinate a payroll function within a FMCG organisation.
- Ensure and maintain high level quality and accuracy of data entered in to the system.
- Organisation and time management skills. · Problem solving skills.
- Be able to deal with confidential and sensitive payroll related matters.
- To relate to people from various cultures and to work in a team.
- Understand the BCEA and LRA in relation to the Sectoral Determination Act 9, BCEA, Wholesale and Retail Sector, COIDA and Unemployment Act.
- Analytical and numeracy skills.
- Have experience and understanding of Employment Self Service Portal.
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