Responsibilities:Vendor Management:Maintain relationships with hardware, software, and IT service vendors.Main...

JOB INDEX - 3 weeks ago - Job Mail

3 weeks ago

Procurement Administrator

Responsibilities:

Vendor Management:

  • Maintain relationships with hardware, software, and IT service vendors.
  • Maintain a comprehensive database of vendors and their products/services.
  • Obtain quotes, negotiate pricing, and place orders with vendors.
  • Issue Purchase Orders to vendors, track ETA’s, and ensure timely delivery.
  • Manage vendor invoices, ensuring accuracy and timely processing.
Order Processing:

  • Receive purchase requests and create tickets to track all correspondence.
  • Verify product specifications, pricing, and availability with the technical team.
  • Create and process client quotes, ensuring accurate markups and allocations.
  • Process client orders accurately and efficiently through the entire purchase lifecycle.
  • Track orders and ensure timely delivery to clients.
Inventory Management:

  • Ensure accurate capture of purchased items in the asset management system.
  • Manage stockroom items, conduct regular audits, and reconcile physical inventory.
  • Identify slow-moving or obsolete inventory and recommend actions.
  • Perform quality checks on received goods and address any issues promptly.
Documentation and Reporting:

  • Maintain detailed records of procurement activities.
  • Generate reports on purchasing trends, inventory levels, and vendor performance.
  • Analyze data to identify cost-saving opportunities and improve procurement processes.
Office Administration:

  • Oversee general office administration tasks.
  • Answer overflow calls when the technical team is busy.
  • Book and track couriers and client deliveries.
Other:

  • Build trust-based relationships with team members and clients.
  • Ensure compliance with company policies and regulatory requirements.
  • Generate and distribute weekly status reports to clients.
  • Perform other responsibilities assigned by the manager.
Skills Required:

  • Solid knowledge of IT hardware and software components.
  • Relevant tertiary qualification.
  • 2+ years of experience in procurement, preferably in the IT industry.
  • Excellent organizational and communication skills.
  • Ability to work independently and prioritize tasks effectively.
  • Strong analytical and problem-solving abilities.
  • Strong negotiation skills and vendor relationship-building.
  • Proficiency in Microsoft Office applications.
  • Exposure to Zoho and/or Xero is beneficial.
KPI’s:

  • Build and maintain high-quality trust relationships.
  • Proactive client updates and quick response to client requests.
  • On-time delivery of orders to clients.
  • Improved Margin performance.
  • Adherence to the purchase order lifecycle and company processes.
  • Accuracy of Quotes and maintenance of all required records.
Working Conditions:

  • Permanent position in Cape Town office.
  • 40-hour work week, with occasional overtime.
  • Relaxed, dynamic, hard-working environment.
  • Growth opportunity in sales or finance.
  • Reports to Operations Manager.
If you are a detail-oriented and proactive individual with a passion for procurement in the IT industry, we invite you to apply.

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