Responsibilities:Vendor Management:Maintain relationships with hardware, software, and IT service vendors.Main...
JOB INDEX - 3 weeks ago - Job Mail
Procurement Administrator
Responsibilities:
Vendor Management:
- Maintain relationships with hardware, software, and IT service vendors.
- Maintain a comprehensive database of vendors and their products/services.
- Obtain quotes, negotiate pricing, and place orders with vendors.
- Issue Purchase Orders to vendors, track ETA’s, and ensure timely delivery.
- Manage vendor invoices, ensuring accuracy and timely processing.
- Receive purchase requests and create tickets to track all correspondence.
- Verify product specifications, pricing, and availability with the technical team.
- Create and process client quotes, ensuring accurate markups and allocations.
- Process client orders accurately and efficiently through the entire purchase lifecycle.
- Track orders and ensure timely delivery to clients.
- Ensure accurate capture of purchased items in the asset management system.
- Manage stockroom items, conduct regular audits, and reconcile physical inventory.
- Identify slow-moving or obsolete inventory and recommend actions.
- Perform quality checks on received goods and address any issues promptly.
- Maintain detailed records of procurement activities.
- Generate reports on purchasing trends, inventory levels, and vendor performance.
- Analyze data to identify cost-saving opportunities and improve procurement processes.
- Oversee general office administration tasks.
- Answer overflow calls when the technical team is busy.
- Book and track couriers and client deliveries.
- Build trust-based relationships with team members and clients.
- Ensure compliance with company policies and regulatory requirements.
- Generate and distribute weekly status reports to clients.
- Perform other responsibilities assigned by the manager.
- Solid knowledge of IT hardware and software components.
- Relevant tertiary qualification.
- 2+ years of experience in procurement, preferably in the IT industry.
- Excellent organizational and communication skills.
- Ability to work independently and prioritize tasks effectively.
- Strong analytical and problem-solving abilities.
- Strong negotiation skills and vendor relationship-building.
- Proficiency in Microsoft Office applications.
- Exposure to Zoho and/or Xero is beneficial.
- Build and maintain high-quality trust relationships.
- Proactive client updates and quick response to client requests.
- On-time delivery of orders to clients.
- Improved Margin performance.
- Adherence to the purchase order lifecycle and company processes.
- Accuracy of Quotes and maintenance of all required records.
- Permanent position in Cape Town office.
- 40-hour work week, with occasional overtime.
- Relaxed, dynamic, hard-working environment.
- Growth opportunity in sales or finance.
- Reports to Operations Manager.
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