Planning and Governance:Provide inputs to the organisational strategy and Corporate Plan.Provide input into re...

JOB INDEX - 1 day ago - Job Mail

1 day ago

Company Secretary (5-year Ftc)

Planning and Governance:

  • Provide inputs to the organisational strategy and Corporate Plan.
  • Provide input into reviewing organisational activities and assist in recommending corrective actions if necessary.
  • Enhance and implement treasury systems, processes, procedures, tools, and control systems.
  • Implement controls within the section which minimize potential risk to stakeholders.
  • Ensure monthly, quarterly, and annual reports are prepared accurately, maintained, and submitted timeously to all stakeholders.
  • Manage preparation and support of all internal and external audits.
  • Participate in management fora within the Company, contributing expertise to enable sound decision making.
  • Facilitate departmental stakeholder communication through appropriate structures and systems.

Provision of Legal Advice and Opinion:

  • Provide legal advice and draft legal opinions / legal documents to ensure that business units operate within the legal framework.
  • Conduct factual problem and dispute analysis through consultations.
  • Assess contingency and reliability of available evidence and burden of proof.
  • Conduct legal research on legal aspects of disputes or problem areas and provide legal opinion where necessary.
  • Prepare memoranda to external attorneys and counsel as and when required.
  • Track progress of implementation of outcomes of legal opinions.

Manage Board Governance:

  • Responsible for ensuring that the legal framework and any supporting policies and procedures are clearly documented.
  • Develop and implement processes to promote and sustain good corporate governance.
  • Manage that the board and board committee charters and terms of reference are kept up to date and understood.
  • Ensure that statutory documentation is properly compiled and timely circulated (board papers, register of Directors, Minutes, Articles, legislation for Board) and assist board committees with drafting of yearly work plans.
  • Report to the company Board any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules of the company or the Act.
  • Responsible to ensuring that company\'s annual financial statements are sent in accordance with the Act, to all the stakeholders entitled to it.
  • Monitor compliance to Corporate Governance and compile a report to Board and EXMA.

Board of Directors\' Support and Administration:

  • Advise the Board of Directors, through the chairperson, on all governance matters, and consider any improvements that could strengthen governance of the company.
  • Draft Board and Committee meeting minutes and distribute the required actions to the relevant business units for implementation.
  • Provide comprehensive practical support and guidance to directors, with particular emphasis on supporting the non-executive directors, the chairman of the board, the chairpersons of committees and the audit committee.
  • Obtain appropriate responses and feedback to specific agenda items and matters arising from earlier meetings in board committee deliberations and raise matters that warrant attention.
  • Monitor the implementation of the actions by various stakeholders and provide an evaluation report to EXMA and Board Committees.

Management of Board and Committee Processes:

  • Plays a leading role in good governance by helping the Board and its committees’ function effectively and in accordance with their terms of reference and best practice.
  • Manage meetings scheduling, proactively drafting the agenda, and ensuring that the presentations drawn are of high-quality up-to-date information prior to the meetings.
  • Provide enabled environment for directors to contribute fully to board discussions and debate and to enhance the capability of the Board for good decision making.
  • Manage and pursue follow up actions and report on matters arising.
 Management of Subsidiary Compliance to Corporate Governance:
  • Ensure a subsidiary company policy exists to govern the relationship between the company and the subsidiary.
  • Ensure subsidiaries have statutory regulations in place listing company secretary, directors, auditors and who are tasked to maintain statutory records.
  • Report to EXMA and Board on the level of governance performance of subsidiaries and make the necessary recommendations to action remedies to existing gaps.

Board Development:

  • Build effective working relationships with all board members, offering impartial advice and acting in the best interests of the company.
  • Promote board development by assisting in the proper induction, orientation, ongoing training and education of directors with all development processes including board evaluation.
  • Instrumental in the implementation of a rigorous annual board, committee and individual director assessment in their fiduciary and other governance responsibilities.
  • Take the lead in developing tailored induction plans for new directors and devising a training plan for individual directors and the Board.
  • Send submissions to CEO and recommend the training interventions required for Board for approval.
  • Provide value add by fulfilling, or procuring the fulfilment of, these best practice governance requirements on behalf of the Chairman.
 Compliance, Disclosure and Reporting:
  • Responsible for drafting the governance section of the company’s annual report to maintain the quality standards of governance reporting.
  • Ensure compliance in accordance with relevant policies, procedures and legal requirements, also ensure that all reports are made available to shareholders according to the relevant regulatory or listing requirements.
  • Follow up on implementation of required actions as determined to ensure compliance achievement, and compile governance status report to the EXMA and the Board.
  • Review and analyse current legislation and regulations to determine and confirm the areas of compliance.
  • Utilise legislative compliance tool to gauge the level of compliance within the company\'s business strategic direction, areas of compliance, possible risks for non-compliance, and actions to prevent non-compliance.
  • Promote ethics to ensure that company staff and Board of Directors disclose their business interest to prevent conflict of interest and follow up on non-compliance.
  • Table an annual report to the Board on the level of compliance and alert the Board to any compliance irregularities during the course of the year.
  • Manage data collection required from relevant sources, generate reports, make recommendations and submit to EXMA and Board for approval.
  • Monitor business against the compliance requirements and take rectification actions where required.

Stakeholder Management:

  • Manage relationships with different stakeholders, such as attorneys, counsel, business units, and other company stakeholders.
  • Liaise and hold meetings with company management to articulate the Board\'s resolutions and ensure that actions taken are aligned.
  • Network with key stakeholders, business formations, and other company clients to ensure that effective shareholder relations are maintained.
  • As important link between the board and business he/she can coach management to understanding the expectations of, and value brought by the Board.

Job

Requirements:  

  • A Degree in Law or Commerce and a relevant post graduate qualification. Chartered Governance Institute of South Africa (CGISA) Certification will be an added advantage. 
  • - Minimum of 10 years working experience in legal, governance or commercial advisory environment with at least 3 years as a Company Secretary or in company secretariat consulting

Important

The Job Mail App will be discontinued in Jan 2024. We\'re moving exclusively to our web platform.

Visit www.jobmail.co.za