Our client, a property management company, is urgently looking to hire a Legal Administration Assistant to wor...

JOB INDEX - 1 year ago - Job Mail

1 year ago

Legal Admin Assistant

Our client, a property management company, is urgently looking to hire a Legal Administration Assistant to work remotely alongside their legal administration team based in London (preferably staying in the Stellenbosch area).

Role Purpose:

The remit of the Legal Administration team has grown and to meet increasing demands from client for property legal services, this is an opportunity for the right person to flourish and establish themselves as a valued staff member within a dynamic company.

This role would be of interest to an experienced Administrator with some legal experience but not essential.

The role:

  • Dealing with presale and re-mortgage enquiries in accordance with internal processes, timescales and ensuring income generation for such activity.

  • Processing notices of transfer and charge and updating ownership records.

  • Liaison with external solicitors instructed to prepare formal deeds and licence documents.

  • Assisting with statutory and voluntary lease extension requests.

  • Maintaining company secretarial records, execution protocols and for all documents requiring director signature.

  • Processing applications for standard consents required in leases including subletting of property, keeping pets, alterations and works in accordance with the lease and client\'s instruction.

  • Assist Property Managers, finance, and major works team on ad-hoc enquiries on various matters including lease interpretation, disputes, land registry searches and other landlord and tenant matters.

  • To maintain KPIs including fee income generation.

  • To observe the highest possible standards in relation to client and customer confidentiality and in compliance with data protection legislation.

  • To undertake any other duties as are reasonably requested from time to time.

  • Maintain accurate computerized and manual records regarding leasehold ownership records.

Knowledge, skills, and experience required:


  • Excellent academic qualifications, preferably a relevant Degree.

  • Able to communicate effectively and clearly in writing and verbally, including drafting correspondence and documents.

  • Strong attention to detail.

  • Ability to work in a varied and demanding role with appropriate supervision.

  • Ability to work to strict deadlines and be organized and efficient.

  • Demonstrable experience and ability to use ICT packages i.e. Microsoft Word and Excel.

  • Diligent, well spoken, thorough and well organized.

  • It would need to be someone who wants to settle with one company as training will take a substantial amount of time.


  • No previous experience in a similar role necessary but beneficial, e.g. 1 year as a Paralegal would be beneficial.

  • Understanding of the legal conveyancing process.

  • Experience within the residential property sector, or within the property industry generally.

  • Experience in dealing with solicitors, conveyancers, and surveyors.

Working Hours: 9am to 6 pm – Monday to Friday with 1 hour for lunch.

Salary: R15 000 – R20 000 per month (negotiable, depending on previous experience).

Area: Preferably staying in Stellenbosch area - working remotely.

Starting date: As soon as possible.